E-INVOICING · EUROPE

E-invoicing ready — across the EU.

Every EU country is rolling out mandatory e-invoicing on its own timeline. Agency OS generates compliant e-invoices — ZUGFeRD in Germany, Factur-X in France, and more as each mandate lands — directly from your workflow.

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Agency OS e-invoice preview
ZUGFeRD 2.x ✓Hybrid PDF + embedded XML — Germany's e-invoice format
GDPR compliant ✓Your data handled under EU privacy law
GoBD certified ✓Meets German tax-office archiving rules
EU servers ✓Data stays hosted inside the EU
EN 16931 ✓The European e-invoice standard

All mandates so far are domestic only. They apply when both the sender and the client are based in the same country. For cross-border B2B invoices — say, a German freelancer billing a French client — a normal PDF invoice remains legally sufficient. That only changes once the EU's cross-border rule (ViDA) takes effect in the 2030s.

Context

What is e-invoicing?

The EU is moving every member state toward mandatory e-invoicing — each on its own schedule. Germany started first, in 2025; Belgium, Poland, and Greece followed in 2026; France, the UK, and others are next. An e-invoice is not a PDF — it contains machine-readable XML that can be processed automatically.

The e-invoicing mandate. What you need to know.

Across Europe, countries are introducing their own e-invoicing systems one at a time. Belgium, Poland, and Greece already have live mandates; France and the UK follow soon. Agency OS keeps you compliant wherever your business is based — today and tomorrow.

2025

Receiving mandatory

All German businesses must be able to receive e-invoices. PDF invoices via email are no longer sufficient for B2B.

Agency OS ready

2027

Sending mandatory — large business

Businesses with over €800,000 annual revenue must send e-invoices for all B2B transactions.

Agency OS ready

2028

Sending mandatory — everyone

All German businesses must send e-invoices for B2B transactions — regardless of revenue.

Agency OS ready

⚠ A standard PDF sent by email is no longer sufficient for B2B invoicing in Germany from 2025 — and in France, Belgium, and others within the next months.

See the full country-by-country status further down this page.

Timeline

E-invoicing across Europe, 2014 → 2030s.

2014

EU Directive 2014/55/EU

B2G e-invoicing standard adopted across the EU.

2019

Italy

First EU country to mandate domestic B2B e-invoicing (SDI).

2025

Germany

B2B receiving mandatory.

2026

Belgium · Poland · Greece

First wave of domestic B2B mandates goes live.

2027

Germany · France

DE: sending mandatory (large). FR: mandatory for freelancers.

2028

Germany

Sending mandatory for every business.

2029

United Kingdom

Peppol-based B2B mandate begins.

2030s

EU-wide — ViDA

Cross-border B2B e-invoicing and digital VAT reporting become mandatory across all member states.

Formats

The formats that matter.

Live ✓

ZUGFeRD

Hybrid format: PDF with embedded XML. Readable by humans and machines. Standard for domestic B2B in Germany, and the base for France's Factur-X. — Agency OS: Live ✓

Coming 2026

XRechnung

Pure XML format. Required for invoices to German public authorities (B2G). — Agency OS: Coming 2026

In progress

Peppol BIS

The EU's shared network standard (UBL over a 4-corner model). Required for domestic B2B in Belgium today, and confirmed for the UK and future EU-wide cross-border reporting. — Agency OS: building.

Available

Swiss QR-Bill

Switzerland's payment-slip standard, embedded in the invoice PDF. No structured e-invoicing mandate exists there yet — this covers what's actually required. — Agency OS: Live ✓

How it works

How it works.

Create your job

01

Create your job

Client, service, day rate. Everything in one form.

Generate the invoice & send

02

Generate the invoice & send

One click. PDF generated with embedded ZUGFeRD XML.

Archive

03

Archive

Directly from Agency OS. GoBD-compliant storage included.

FAQ

Common questions

From 2027, yes — if your client is a business (B2B). For private clients, the obligation does not apply. We recommend starting now — clients like publishers and agencies are already asking for it.

ZUGFeRD is a hybrid format — a normal PDF with invisible XML embedded. XRechnung is pure XML, mainly required for public authorities. For 95% of freelancers, ZUGFeRD is fully sufficient.

Factur-X, the French format, is technically identical to ZUGFeRD 2.x. France's e-invoicing mandate for freelancers and small businesses starts September 2027. We are working towards official PDP/Peppol certification — until then, the format is already compatible.

Not yet. Every mandate live today (Germany, Belgium, Poland, Greece) is domestic only — it applies when both you and your client are based in the same country. A normal PDF invoice remains legally valid for cross-border B2B. That changes once the EU's cross-border e-invoicing rule (ViDA) takes effect in the 2030s — Agency OS will be ready before then.

No. Agency OS automatically generates ZUGFeRD-compliant PDFs. Nothing changes in your workflow — the export works as usual, now with embedded XML.

DATEV is the standard format for German tax advisors. Agency OS exports your invoice data directly in DATEV format — no manual copy-paste required.

Coverage

Built for creatives across Europe.

Agency OS is designed for photographers, directors, stylists, and producers who work across borders — and need to invoice compliantly wherever their clients are.

AVAILABLE NOW

🇩🇪 Germany

ZUGFeRD · E-invoice ready

🇨🇭 Switzerland

Full access · No B2B mandate

🇸🇪 Sweden

Full access · No mandate yet

🇳🇱 Netherlands

Full access · Mandate not before 2030

🇩🇰 Denmark

Full access · No B2B mandate

🇳🇴 Norway

Full access · No mandate

🇦🇹 Austria

Full access · No mandate

🇨🇿 Czech Republic

Full access · No mandate

🇭🇺 Hungary

Full access · No mandate

🇷🇴 Romania

Full access · No mandate

IN PROGRESS — BUILDING NOW

🇧🇪 Belgium

Peppol BIS · mandate live since Jan 2026

🇫🇷 France

Factur-X · freelancers from Sept 2027

🇬🇧 United Kingdom

Peppol · mandate confirmed for 2029

🇵🇹 Portugal

QES signature · required since Jan 2026

NOT YET — ROADMAP TBD

🇵🇱 Poland

KSeF clearance · mandate live 2026

🇬🇷 Greece

myDATA clearance · mandate live 2026

🇮🇹 Italy

FatturaPA / SDI clearance

🇪🇸 Spain

Facturae · 2027

Agency OS works for any freelance creative in Europe. E-invoicing formats are added as country mandates become effective.

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